Small business owners have to juggle several roles – they own, manage & operate a business and yet be on top of marketing, customer service, invoicing and much more. Writing professional and effective emails is just one of those several tasks and to design and draft polished and engaging emails takes time, energy and expertise. This is where AI-powered email writing tools come in. There are assistants which help you write, without breaking your budget.
Here’s a look at five powerful AI email writing assistants – each of which offers distinct features to help you connect better with your audience.
1. Grammarly
Grammarly is a writing tool that helps you refine your tone, correct grammar, and improve clarity of your content. Most people believe it is a spell checker but it is a lot more than that – it is an intelligent assistant which is perfect for small business owners who want their emails to sound professional, confident, and error free. Grammarly also offers generative AI features for rewriting sentences, creating drafts, and generating ideas and making sure that there is no plagiarism within the text.
Features:
- Tone detector which suggests adjustments for different recipients – formal, friendly, persuasive, etc.
- Real-time grammar and spelling checks
- AI-powered rewriting suggestions – making your email seem professional and polished
- Built-in plagiarism checker (only available in the premium version)
- Integration with various platforms like Microsoft Word, Google Docs, Outlook, and others
Pricing:
- Free basic plan available
- Premium plan starts at $12/month which are billed annually
If your goal is to craft professional emails but you don’t have the time to think about each and every word, Grammarly can help you do just that at the ease of a few clicks.
2. Mailbutler
Mailbutler is like an email extension that adds powerful features to your Apple Mail, Gmail or Outlook inbox. It works seamlessly and brings smart AI-powered tools directly to your inbox along with features such as email signatures, smart sending, email tracking, email templates, email tags, collaborative features, etc. It is especially helpful if you send a lot of repetitive emails.
Features:
- AI email assistant that generates replies and rewrites drafts
- Email templates for quick responses
- Contact insights and CRM-style notes
- Email tracking and scheduling
- Tasks and follow-up reminders built into your inbox
Pricing:
- Free plan with limited features
- Essential plan starts at $4.95 per user per month
- Professional plan starts at $8.95 per user per month
- Mailbutler Smart plan: $14.95 per user per month
- Mailbutler Business plan: $32.95 per user per month
Mailbutler allows you to manage your inbox, save time, stay organized, and write faster – without switching platforms or learning new tools.
3. FinAI
FinAI is an AI email writing assistant especially useful for sales teams but its use also facilitates small businesses. If you are trying to grow your business, pitch services, or follow up on your marketing efforts, FinAI can help you write very personalized emails that get noticed. It provides instant responses, multi-channel support, personalized replies, automated summaries – improving your workflow and saving time and efforts.
Features:
- AI-generated emails tailored to your target audience
- LinkedIn and CRM integration for deeper personalization
- A/B testing for email content or subject lines
- Customizable tone and answer length
- Suggestions of smart icebreakers and talking points based on prospect research
Pricing:
- With current helpdesk, FinAI charges $0.99 per resolved email (50 resolutions per month minimum)
- For other helpdesks, FinAI offers custom pricing – for this you will need to submit a request for a demo to get access
While it’s not the cheapest option, FinAI is a great investment if email outreach is the goal for your small business’ growth strategy.
4. Flowrite
Flowrite takes short prompts or cues and turns them into full length emails ensuring that the message is clear, coherent & professional. It is a Chrome extension that helps users write emails and messages 5x faster and offers a smart template gallery that covers the most common emails. If as a small business, you struggle with transforming your ideas into polished messages, Flowrite might be the tool for you. In a situation when you know what you want to say but don’t know how to say it, Flowrite comes to the rescue. It is now a part of MailMaestro
Features:
- AI-generated emails from short prompts
- Smart tone and style customization
- Pre-built templates for sales, support, recruiting, and much more
- Chrome extension for Gmail and other platforms
Pricing:
- Free plan available with limited usage (trial based)
- Premium plans
- Light: starts at $5/month – 15 messages
- Premium: starts at $15/month – 150 messages
- Unlimited: starts at $30/month – unlimited messages
On busy days when you have mental blocks or not enough time to create structured emails, Flowrite is your best bet. It is a platform that helps turn your mental notes into a well-crafted email.
5. PosterMyWall
PosterMyWall is an all-rounder tool with multi-faceted features. It is often known for its social media and design tools but it also offers a powerful and intuitive AI Writer and a very responsive email editor – which makes it a wonderful option for small business owners who want both content and design within one platform.
Whether you are drafting newsletters, announcing promotions or making announcements, PosterMyWall gives you the correct tools to write, design, and send emails – all from one dashboard.
Features:
- Responsive drag-and-drop email builder
- AI Writer to help generate catchy subject lines and email content
- A vast library of free email templates
- Smooth integration with your contact list
- Offers single-click publishing to social media
Pricing:
- Free version available
- Optional paid upgrades available (Premium and Premium Plus starting at $9.95/month)
PosterMyWall brings everything together in one easy to use platform – it allows you to design beautiful emails with compelling content and if you are pressed on time or lack design skills, it should be your go-to. It’s very useful for solopreneurs who want to keep their email marketing consistent and quick.
In a nutshell, managing email marketing as a small business owner does not have to be overwhelming. With the help of AI-powered tools that don’t cost you a fortune, you can save time, write smarter, and build connections with your target audience.
Each tool mentioned in the blog post brings something unique to the table. Let’s do a quick round-up:
- Grammarly polishes your messages.
- Mailbutler helps keep your inbox organized.
- FinAI personalizes your reach & engagement.
- Flowrite turns your ideas into content for emails.
- PosterMyWall is the best combination for writing and design allowing you to send professional-looking emails in minutes.
Key takeaway: If you are ready to simplify your email process and aim to amp up your communications, give these tools a try – starting with PosterMyWall’s AI Writer and their gallery of free email templates!
